The 11 Best Productivity Tools for 2025

AI-powered tools are transforming how we work, making it easy to automate repetitive tasks like email management, task scheduling and content generation. Here’s a comprehensive guide to the most effective AI productivity tools available today.

Taskade

Taskade is a project management platform that creates a workforce of autonomous AI agents to automate tasks. These agents can work together to complete various tasks like writing articles, generating images, email drafting and data analysis. They can also help break tasks down into smaller subtasks. 

The platform integrates across various apps like Google Sheets, Slack, and WordPress. Additionally, users can add documents to their projects for the agents to interact with. Taskade is available on multiple platforms including web browsers and mobile devices, making it highly versatile.

Alternative: Relevance AI – Offers similar features for creating an AI workforce

Make

Make is a powerful automation platform that allows users to create complex workflows integrating thousands of apps without needing to know how to code. Through its visual drag-and-drop builder, users can automate everything from social media posting to email responses. 

The platform also includes an AI assistant that helps build automations through natural language commands. While it has a steep learning curve, numerous ready-made templates and YouTube guides are available to help users get started.

Alternatives:

• Zapier – Easier to learn with more AI features like integrated chatbots and AI agents, but generally more expensive for automating tasks
• n8n – Another visual code builder that offers an open-source community version for self-hosting, making it significantly cheaper to run
• Late Node – Similar UI to Make but more affordable and developer-friendly with easy custom code integration

Microsoft Power Automate

Microsoft Power Automate is a comprehensive process automation platform for both desktop and cloud tasks. One of its main advantages compared to platforms like Make lies in its RPA capability, which allows users to create automations simply by recording their actions. 

The platform excels at Microsoft and O365 app integration but has limited functionality outside the Microsoft ecosystem. It offers a more affordable alternative to enterprise solutions like UiPath.

Macro Droid

Macro Droid is a versatile automation app for Android devices that allows you to create macros triggered by various events on your phone. 

For example, you can create a macro that automatically turns your phone on silent when you are at work, either based on your location data or the time of day.

The software is free with some limitations but the paid plan only requires a one time payment of around $5.

Microsoft Copilot

Microsoft Copilot is an AI-powered assistant deeply integrated into Microsoft apps and services. You can ask it questions about your business data, for example asking it to provide a summary of a meeting, or to help you write an email to your team members.

It also provides features across the Microsoft ecosystem such as email prioritization in Outlook, presentation creation from documents in PowerPoint, natural language data analysis in Excel, and real-time meeting recaps in Teams.

Sider.ai

Sider.ai brings large language model capabilities directly to your Chrome browser. It integrates with multiple AI models including Claude 3.5 Haiku & Sonnet, GPT-4, DeepSeek, Gemini 2.0, and Llama 3. 

You can use it to quickly summarize and rewrite highlighted text, analyze selected images and uploaded documents, and even create group chats with multiple large language models at once.

Alternative: Monica AI – Another browser extension that offers very similar features

Fabric

Fabric is an AI-powered knowledge management tool that brings together bookmarks, files, images, and notes in one searchable space. It helps group your related files together without needing to label them manually.

The platform features intelligent search capabilities, automatic content labeling, and an integrated chat assistant for document analysis and generating text. In addition to the free plan, you can subscribe for access to the AI features starting from $6/month. 

Alternatives:

• Mem.ai – Similar features with stronger note-taking focus, a more polished user interface and an iOS app
• MyMind – More stylish interface for creative users, but requires a paid subscription and doesn’t have an whatAI assistant

Motion

Motion is an intelligent scheduling and task management platform that automatically organizes your tasks for you around existing commitments. 

It automatically prioritizes your tasks based on due dates, sends alerts if it thinks you will be unable to complete a task in time, and suggests optimal meeting times based on your preferences. In addition to helping individuals, it can also automate task scheduling for entire teams.

The monthly subscription is expensive compared to other platforms, so it’s best suited for enterprise clients.

Alternatives:

• FlowSavvy – Simpler, significantly more affordable option with less task management features 
• Reclaim AI – Another alternative that offers a free plan for individuals

WhisperTyping

WhisperTyping is an AI-powered speech recognition software that allows users to control their computer with voice commands and type using their voice.

What sets it apart from traditional dictation software like Dragon is its direct integration with GPT-4o, allowing users to query the AI model directly through voice commands for tasks like generating responses, answering questions, or rewriting text.

It’s currently free to use while the platform is in early access.

Alternative: Talon Voice – Open-source option offering more complex voice command customization as well as plugins to integrate with Open AI, but can be challenging to set up.

Otter.ai

Otter is an AI meeting note-taker and real-time transcription tool that automatically joins online meetings, provides comprehensive meeting summaries, and assigns action items to team members. 

Users can interact with the AI assistant afterwards to ask questions about the content of the meeting and extract key information. It also has a generous free plan that offers 300 monthly transcription minutes.

Alternative: Fireflies – Another transcription tool that offers very similar features

Superhuman

Superhuman is an AI-powered email client that offers features like automatic email summarization, categorization, and AI-generated responses. 

The biggest draw of the platform is its AI assistant that retains knowledge of all of your emails, and can intelligently search and answer questions about them for you.

It also has some additional AI features like automatically scheduling events based on the content of an email, and turning your drafts or prompts into complete emails with correct grammar and spelling.

Alternative: Canary Mail – Less AI features but at a lower price point

Conclusion

These 11 productivity tools represent the leading edge of workplace automation and efficiency. From task management and automation to meeting transcription and email handling, these tools offer solutions for virtually every aspect of modern work life, allowing you to get more work done in a fraction of the time.